Even people in the same office, within view of each other, can store documents differently –
on shared drives, local drives, jump drives, mobile devices, or filing cabinets (often with
different file- and folder-naming conventions).
And a single team member may keep multiple versions of project documents, from essential
documents like bids, drawings, spreadsheets, datasheets, P&IDs, and vendor manual red-lines
to documents that don’t appear important at first but can become important later, such as
e-mails, phone logs, and attendance records.
When you multiply the number of documents a project can generate times the number of
stakeholders who handle those documents times the number of storage options times the number
of versions generated, you can quickly get into a large thicket of unsorted content. And you
can quickly generate confusion, opportunities for conflict, wasted effort – and serious
security breaches.
Coleman-Clarke's Document Life-Cycle Management can help your team understand, from the early
project concept through detailed project design, construction, commissioning, startup, and
handover:
- (a) the level of data required to run the facility and
- (b) how a single source of creating associated information throughout the project
benefits the startup of the facility.
Without simple, effective, enforced document management protocols, your team members are
almost certain to spend time in Version Control Hell. Two or more people often have
similar-yet-not-identical versions of documents that each person believes to be definitive.
Yet the differences in those documents’ details can result in differences in schedules,
budgets, building specifications, and contract terms. And untangling the mess created when
versions proliferate can take many hours of effort.
Our elegant, proven document life-cycle management processes and procedures can support your
team from project concept to the final installation and handover to operations. Handling
these details properly can dramatically improve all phases of your project.
